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CMS Emergency Preparedness Requirements for

Ambulatory Surgical Centers

Requirement: Emergency Plans

Develop a plan based on a risk assessment using an “all hazards” approach, which is an integrated approach focusing on capacities and capabilities critical to preparedness for a full spectrum of emergencies and disasters. The plan must be updated annually.

Solution: ERIP

SafePlans’ ERIP system streamlines the emergency plan development process for Ambulatory Sugical Centers. With ERIP, plans are easier to complete and maintain, especially since plans are accessible via secure Internet, in pdf files for downloading and printing, and the ERIP mobile app.

Ambulatory Surgical Centers Emergency Reponse Portal
Comliance made Easy

Requirement: Policies and Procedures

Develop and implement policies and procedures based on the emergency plan, risk assessment, and communication plan which must be reviewed and updated at least annually. System to track on-duty staff & sheltered patients during the emergency.

Solution: ERIP

ERIP brings policies out of the typewriter age and into the modern era. Create, share and collaborate online, via the ERIP app and of course via PDF documents suitable for printing. As a procedure is updated, all stakeholders can be alerted via email, push notification on the ERIP app AND via text message.

Requirement: Communications Plan

Develop and maintain an emergency preparedness communication plan that complies with both federal and state laws. Patient care must be well coordinated within the facility, across health care providers and with state and local public health departments and emergency systems. 

Also, The plan must include contact information for other hospitals and CAHs; method for sharing information and medical documentation for patients.

Note: Will not need to provide occupancy information. Not required to develop arrangements with other ASCs and other providers to receive patients in the event of limitations or cessation of operations. Not required to include the names and contact information for “other ASCs” in the communication plan.

Solution ERIP:

A Communications Plan developed in ERIP insures all stakeholders have access to an interactive communications plan which can be be linked to communications resources such as mass notification systems.

eLearning

Requirement: Training and Testing

Develop and maintain training and testing programs, including initial training in policies and procedures and demonstrate knowledge of emergency procedures and provide training at least annually.

Also annually participate in:
• A full-scale exercise that is facility-based
• An additional exercise of the facility’s choice.

Note: A community based drill is not required.

Solution ERIP:

ERIP includes eLearning courses for staff and web-based tabletop scenarios. All staff training may be scheduled and tracked in ERIP.

Additional Comments:

Training and exercise requirements of the regulation call for individual-facility and/or full-scale community-based exercises. In January of 2017, CMS issued the below examples of exercise considerations:

•  Earthquakes

•  Tornados

•  Hurricane

•  Flooding

•  Fires

•  Cyber Security Attack

•  Single-Facility Disaster (power-outage)

•  Medical Surge
(i.e. community disaster leading to influx of patients)

•  Infectious Disease Outbreak

•  Active Shooter

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